Desk Booking Solution

Desk Booking Room Manager App, Software

Booking a desk online has never been easier. Desk’s floor plan feature enables employees to book desks and meeting rooms from a visible floor/office plan. A single click is all it takes to book a desk or meeting room. No more searching for the best seat. Pull up the plan and reserve your spot for lunch, taking a call, or pouncing on an offsite location.

Interactive Floor Plan Room manager

“A simple, low-cost, and low-risk application solution to reduce your business risks associated with managing meeting rooms & desks.”

Diane Jones

Elevate Your Workspace

Hybrid work solution Microsoft Power Platform

“Meeting Room-as-a-Service is a solution that gives you the power to manage your meeting room space directly from your mobile device. Activate different space types for all types of meetings, in real-time. With a constant view into available spaces, you can book instantly.”

Carl Correa

Power Platform Desk and Room Booking

“Have you been searching for a solution to manage your office space? We have the answer.”

Leonie Vega

Hybrid Work Model

According to a recent survey published by Gartner, more than 70% of small businesses are using alternative work arrangements. And it is expected that this trend will continue in the future as well.

Hybrid Work is one such arrangement that enables people to work from home or any remote location they want as long as they do their regular work tasks assigned by their managers and get them done on time.

Offices provide all kinds of services required by employees so that they can stay connected with other co-workers and customers even if they are not physically present at their branch office which will be reduced to 2 days per week.

Social interaction with co-workers remains very important.

Desk Booking Solution

Hybrid Work models and Virtual Offices are the new trends these days. If you are starting a business, you will have to decide which one suits you better. Till now, the conventional way of working was from home or from an office. But today, with fast-growing technology, there is a need for a change in the business process as well.

Today it has become very essential for people to work from anywhere according to their convenience because many businesses have branches across the country which make it difficult for employees to travel frequently and waste their time on the road, which is why they started to look for some software which can help them with their regular work tasks.

Desk Booking find a free desk

Which Desk Booking Platform to use?

There are several key factors you should be aware of when selecting which Desk Booking platform to use: Your business type and needs. Some platforms are more scalable than others, with more features for larger companies. If you’re a small business, you might want to choose a simpler platform that’s designed specifically for small businesses.

Setting up your account. Some platforms are easier than others to set up and get started with. Look at the feature sets of each solution and make sure that it’s easy to set up your bookings and start taking reservations right away. Also, if you have multiple locations, make sure that the system supports multi-location setups (for instance, an online system that can connect your offices in different cities). Ease of use. If you’re not tech-savvy, you might need a simpler booking tool that is easier to use on a day-to-day basis. You also might want something with features or integrations for things like catering, equipment, parking slot bookings.

Find Colleague Power Platform App

And last but least the integration of visitor management. Safety checks before guests and visitors arrive on site can be done with the solution. Send a QR code to the visitors and employees with the desk booking confirmation email. Allow touchless sign-in at the lobby using a visitor or employees registration app.

Requirements and use cases for Desk Booking

Trying to choose between booking software platforms can be an overwhelming task. It’s important to know what each software offers in order to find the right match for you and your business.

Desk booking platforms are designed with simple functionality in mind. While some booking software platforms offer a lot more features than others, it is often more important than they are easy to use than they have a variety of different options.

You don’t want to end up paying for features that you won’t use, but it’s also important that the system you choose be able to grow with your business.

Setting up your account. Some platforms are easier than others to set up and get started with. Look at the feature sets of each solution and make sure that it’s easy to set up your bookings and start taking reservations right away. Also, if you have multiple locations, make sure that the system supports multi-location setups (for instance, an online system that can connect your offices in different cities). Ease of use. If you’re not tech-savvy, you might need a simpler booking tool that is easier to use on a day-to-day basis. You also might want something with features or integrations for things like catering, equipment, parking slot bookings.

And last but least the integration of visitor management. Safety checks before guests and visitors arrive on site can be done with the solution. Send a QR code to the visitors and employees with the desk booking confirmation email. Allow touchless sign-in at the lobby using a visitor or employees registration app.

Flex Working Desk Booking

Conclusion

Desk booking is the new way in the hybrid work to make their bookings. The trend has already taken off in Europe, but it is starting to take hold in America as well. If you are a company, it is important that you know how desk booking works and what you can do to make the most of this new tool.

  • What Are Desk Bookings and what are our needs and requirements?

  • What is available on the market? What are the pros and cons?

  • What is my budget for the solution?

  • Do we have the funding from the management?

  • Will our employees be willing to change the new way of desk and room booking?

Can you define your use cases? It is a hard job, we know but I guess this is one of the main tasks you need to define first before you look for a solution.

The main disadvantage to using a desk booking is that you have less control over the acceptance of the employees for the new working model

This means that employees will not feel confident to make a reservation of a desk in advance. You need to explain and inform about the advantages why you need this new reservation system.

  • Prevent unoccupied rooms and desks

  • Prevent no shows

  • Optimize the available space usage and track the history of the utilization

  • Challange the pandemic situation with Covid19

  • Make a safer workspace for all

It is important that you set your policy ahead of time so that people know exactly what will happen if they will use the new desk reservation system

Desk Booking Solution

The benefits and reasons why you should use Desk Booking System.

desk Booking App

Download the app and start booking your desk, rooms and resources.

Interactive Floorplan

Tired of spending valuable time drawing the floor plan? Forget about it. With Room Manager, you can do it visually, in seconds!

Power Platform

This “Power Platform” refers to the best technology out there that can help you power your business.

rent & book anything that has a seat

With Room Manager, the office manager and their team can easily manage bookings from a web platform, from a mobile app, or from any other device that is connected to the internet. The system runs on Office 365 and uses the Microsoft Power platform so you won’t have to worry about data loss. With Room Manager, you’ll see an immediate impact on optimizing your office space.

"Transform Your Office Space: Unleash the Power of ROOM MANAGER 365 with Microsoft 365 and Power Platform for Ultimate Workspace Efficiency"

Hoteling in the Worplace

“A simple, low-cost, and low-risk application solution to reduce your business risks associated with managing meeting rooms & desks.”

Diane Jones

Transform Your Office Space

Hybrid work solution Microsoft Power Platform

“Meeting Room-as-a-Service is a solution that gives you the power to manage your meeting room space directly from your mobile device. Activate different space types for all types of meetings, in real-time. With a constant view into available spaces, you can book instantly.”

Carl Correa

Meeting Room Manager

“Have you been searching for a solution to manage your office space? We have the answer.”

Leonie Vega

Your Solution

Room Manager has developed a custom-made booking engine based on office 365 and Microsoft Power Platform for companies that can be customized according to your needs.

?

You can primarly book desks and meeting rooms. But you can also book equipments needed for a meeting like a projector. Catering items can be booked, and parking slots for visitors or employees.

Yes the solution supports multiple locations locations and even sites. Each location is a office or facility in your organisation 

Yes this can be enabled. External Sharing must be activated at the site level. You SharePoint Admin can do that.

There is no limit here. SharePoint lists can manage many thousands of items ina single list 

No, it depends on the number of locations, which are offices and facilities

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